UC Irvine Extension
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Student Services

 

Assessing Outcomes

Grades and Transcripts

You are responsible for determining the grade of each student in the course. The standards for evaluating student performance are based on the course objectives and course requirements outlined in the syllabus. Tests, essay questions, written projects, group projects, and class presentations are all acceptable forms of evaluation.

You are encouraged to use a minimum of two forms of quantifiable methods of evaluation that are equally weighted. The final course grade is based upon your evaluation of a student's demonstrated achievement in the course. Grading does involve some level of objective comparison to your own standards of excellence, to a set of identified standards and to other students in the class. Please keep all records associated with how a grade has been determined for each student for a period of one year.

Grades

  • A – Excellent
  • B – Good
  • C – Fair
  • D – Not passed
  • F – Failure
  • P – Pass (Equal to letter grade of C or better.)
  • NP – Not Pass (less than C)
  • I – Incomplete
  • NR – Student's name is on the roster but failed to appear in class or complete any assignments
  • Plus (+) and Minus (-) – Use plus and minus distinctions where applicable.

All grades except "I" are final when reported to the Records Office and can be changed only to correct a clerical or procedural error. Submit these changes to the Records Office in writing.

An "Incomplete"

  • Use "I" for students whose work is of passing quality, but have been prevented by unavoidable circumstances from completing an assignment or examination. Arrangements should not require the student to sit in any class meetings the next time class is offered. If students need to attend class meetings again, student should be referred to the Student Services Office to register for the class again. Auditors are not allowed in class.
  • Arrange with the student to complete the requirements no later than one year after the course ends. A written agreement with the student is strongly recommended.
  • Report the final grade for any student receiving an "I' by sending a separate letter to the Records Office.
  • Please do not allow these situations to delay submitting grades for the rest of your class!

Should you have any questions regarding grading, please consult your program manager.

800 Series Courses - Continuing Education Units

  • Programs with 800 series numbers followed by CEU offer Continuing Education Units.
  • The CEU measures and records non-credit, post-secondary-level study where employers, re-licenser agencies and other authorities require a specified number of hours of instruction for career advancement and where noncredit study is acceptable.
  • One CEU is awarded for ten contact hours of participation.
  • Less than ten hours are shown as a fractional CEU.
  • Approve on the roster the awarding of CEU credit if the student has been present for the entire length of the program and successfully completed the program requirements.
  • Letter grades and pass/no-pass are not valid grades for CEU classes. Valid grades are "CE" for students who attended the entire length of the program, "I" for those who attended part of the program, or "NR" for those that did not attend.
  • Submit the grade roster no later than two week following the last class meeting.
 

Grading Guidelines

  • Grades should be based solely on the student's achievement of course goals as outlined in the course materials.
  • Communicate your grading plan to the class at the beginning of the quarter. Your grading plan also needs to be given out in written form.
  • Do not change your grading plan without thought, consideration and a complete explanation to your students.
  • Evaluate credit students based on their completion of course requirements by the stated deadline.
  • Use of grading curves is strictly prohibited by UC Irvine Extension.

Course Credit, Grades and Grade Rosters

Course credits and grades are the gauge by which students are measured. As grades are often necessary for tuition assistance, educational reimbursement, job promotions, salary increases, and admission to other universities, it is essential that you treat grade reporting with the utmost urgency. Rosters are available online. Simply login to "My Account."

Purpose of Grade Rosters

  1. Official Attendance Roster
    Listed are the students who have paid their fees at the time the list was produced. Ask students not on the list to provide a confirmation form as evidence of enrollment. Add their names and grades to the roster. Please refer students to the Student Services Office to enroll or resolve enrollment problems.
  2. Credit Status and Grading Option
    Allows students to indicate whether they want to receive academic credit and whether they prefer a grade or the pass/no pass option, or the not-for-credit option. Discuss these options early in the course. Indicate the selections: a) grade - G, b) pass/no pass c) not-for-credit - N Grade option is not applicable to 800 level course.
  3. Record of Final Grades
    Report each student's final grades.

Delivery of Grade Rosters

  • For short courses, the roster will be online on the first day of instruction.
  • Detailed instructions accompany the roster. If you have questions, please call the Records Office at (949) 824-5418.
  • You will receive your paycheck for teaching the course only after you have successfully submitted your graded class roster.

Transcripts/Confirmation of Enrollment

Students may obtain a copy of their transcript or confirmation of current enrollment by completing a Transcript Request Form (available at the Student Services Office) and return it along with $10.